Request for a quotation no 03B/09/16 dated on 22 th of September, 2016 for a delivery of female mice of the six different strains

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1 Request for a quotation no 03B/09/16 dated on 22 th of September, 2016 for a delivery of female mice of the six different strains as a part of the project co-financed by the European Union under Measure 1.2 in sectoral programme INNOMED Research and development programme for economy in the sector of the OPERATIONAL PROGRAMME SMART GROWTH I. ORDERING PARTY Selvita S.A. ul. Bobrzyńskiego Kraków VAT EU: PL REGON: , KRS: II. DESCRIPTOPN OF THE ORDER Mouse strains: CD-1, BALB/c, C57BL/6, SCID/beige (CB-17-Prkdc scid-/- Lyst bg-/- ), NOD/SCID (NOD.CB17- Prkdc scid-/- ), and BALB/nude (BALB/c-Foxn1 nu-/- ) Housed: in SPF conditions Gender: females Age: 6-8 weeks old Quantity: 45 mice of each strain Number: total of 270 mice, in one batch, including transportation cages, freight costs and health veterinary certificate Delivery addresses: detailed information about the shipment address to Poland (Krakow) will be given later; transportation must be organized by a Vendor CPV CODE: The Awarding Entity accepts / does not accept submitting partial offers. The Awarding Entity accepts / does not accept submitting tenders with variants. III. DEADLINE OF THE DELIVERY Mice should be delivered in week 41-42, 2016 IV. CONDITIONS FOR PARTICIPATION IN THE PROCEEDINGS 1. Contractors participating in the proceedings must be in a business and financial situation that ensure timely and -requirement-compliant performance of the contract. In addition, they must have necessary expertise, experience and technical potential, as well as personnel that are sufficiently skilled to perform the Contract and be licensed to carry out the activity in question, if this is required by law. As a proof of the above, the Awarding Entity requires that the Contractor submit, along with the tender, a statement about fulfilling conditions for participation in the proceedings. The model statement is attached as Appendix 2 to this request for proposal. 2. Excluded from the proceedings shall be those contractors who are personally or equity related to the Awarding Entity (definition of personal or equity relationships is provided in Annex 1 to the request for proposal).

2 V. DESCRIPTION FOR PREPARING OFFERS The Tenderer should make the offer in Polish or English. The tender should: be written on letter headed paper or bear the company stamp contain the Tenderer's address or registered office details, as well as telephone number, taxpayer identification number have the date of its issue specified have the expiration date specified - at least 30 days include gross and net price (where the prices are given in foreign currencies they will be converted into PLN at the average NBP exchange rate applicable as of the day of tender evaluation) describe all additional elements if these are required from tenderers legibly signed by the contractor/person authorized to represent the company the tender must be accompanied by a signed statement in accordance with Annexes No. 1 and No. 2 date of completion of the contract A lack of any of the above mentioned items can result in rejection of the tender for formal reasons. VI. TENDER ASSESSMENT CRITERIA The Awarding Entity will evaluate valid tenders based on the following criteria: 1 - Criterion admitting the tenders for further evaluation: timely submission of the tender preparation of the tender in accordance with the requirements set out in clause IV only tenders that meet the conditions for participation in the proceedings referred to in clause III of the request of proposal will be assessed 2 - Criterion for assessing tenders: Price (max 10 points): weight of 60% Term of delivery (max 10 points): weight of 40% 3 - Method of assessment: Scoring for price: the lowest price would be scored max 10 points, and more expensive offers would be scored by subtracting points computed according to the formulae ((price in the scored offer the lowest price)/the lowest price*10) from 10 points Scoring for term of delivery: the shortest delivery term (week) would be scored max 10 points, and later deliveries would be scored by subtracting ((delivery term in the scored offer the shortest term of delivery)/the shortest term of delivery*10) from 10 points VII. DATE AND PLACE OF PLACING THE TENDER 1. The offer must be submitted by the end of 30th September, Offer must be sent either: by address to: aniela.golas@selvita.com by fax to: by courier or delivered personally to: Selvita S.A., ul. Bobrzyńskiego 14, Kraków 3. Offers received after the deadline will not be taken into consideration. 4. The tenderer may, prior to the deadline for submission of tenders, amend or withdraw its tender.

3 5. In the course of examination and evaluation of tenders the Awarding Entity may require tenderers provide explanations concerning the content of submitted tenders. 6. The request for proposal is available online: and VIII. INFORMATION ON THE SELECTION OF BEST TENDER The Awarding Entity shall notify the tenderers by electronic mail to the address indicated in their tenders. IX. AGREEMENT CONCLUSION The tenderer whose tender is assessed the best shall be obliged to conclude an agreement with the Awarding Entity within 7 days of the date the tenders have been assessed or immediately after the Awarding Entity obtaining the consent from the National Research and Development Centre (if such approval is required). If the Contractor whose tender won evades from concluding the agreement the Awarding Entity may choose the best tender from among the remaining tenders. X. SUPPLEMENTARY CONTRACTS The Awarding Entity reserves the right to award a supplementary contract to the contractor selected in the result of the selection procedure, for up to 50% of value of the contract set out in the agreement entered into with the contractor. The object of the supplementary contract will be in line with the object of the main contract. XI. ADDITIONAL INFORMATION 1. The Awarding Entity reserves the right to change the content of this request. If the changes can affect the content of tenders submitted in the procedure, the Awarding Entity shall extend the tender submission deadline. Any changes made shall be provided promptly to all tenderers to which the request was sent and shall be binding on them. 2. The Awarding Entity reserves the right to cancel this procedure without providing reasons, change the number of products ordered, and also to complete the procedure without choosing the winning tender. For more details please contact with Aniela Gołas: tel aniela.golas@selvita.com.

4 Annex 1 Contractor / Stamp:, date Statement of no personal or equity relationships In response to the Request for Proposal no. 03B-09-16, concerning the delivery of female mice of the six different strains, I represent that as a tenderer I am not related the Awarding Entity in personal or equity terms. Equity or personal relationship is understood as relations between the Awarding Entity or individuals authorized to take commitments on behalf of the Awarding Entity or those acting on behalf of the Awarding Entity in order to prepare and implement the contractor selection procedure, and the Contractor, including in particular: 1) being a partner to civil law partnership or commercial law partnership, 2) holding at least 10% of shares, 3) being a member of a supervisory or management corporate body, a holder of general commercial power of attorney, an authorised representative, 4) being married to, being in direct consanguinity or affinity, second-degree consanguinity or affinity of the second degree collaterally or by adoption or guardianship. date and signature of authorized representative of the Tenderer

5 Annex 2 Statement on the compliance with conditions for participation in the proceedings By submitting the Tender in the contract award procedure conducted under Request for Proposal for the delivery of female mice of the six different strains, I (we) declare that I (we) meet the conditions for participation in the proceedings (clause IV), requiring to: 1. have licences to carry out specific business or activities, if the legislation imposes such an obligation, 2. have necessary expertise and experience, 3. have appropriate technical potential and personnel capable of performing the contract, 4. be in stable economic and financial situation..... (place, date, signature and/or stamp of the authorised Representative of the Contractor)

6 Załącznik nr 1 Wykonawca/pieczątka:, dn. Oświadczenie o braku powiązań osobowych i kapitałowych W odpowiedzi na zapytanie ofertowe nr 03B-09-16, dotyczące dostarczenia samic myszy z sześciu różnych szczepów myszy oświadczam, że jako Oferent nie jestem powiązany/a z Zamawiającym osobowo lub kapitałowo. Przez powiązania kapitałowe lub osobowe rozumie się wzajemne powiązania między zamawiającym lub osobami upoważnionymi do zaciągania zobowiązań w mieniu zamawiającego lub osobami wykonującymi w imieniu zamawiającego czynności związane z przygotowaniem i przeprowadzaniem procedury wyboru wykonawcy, a wykonawcą, polegające w szczególności na: 1) uczestniczeniu w spółce, jako wspólnik spółki cywilnej lub spółki osobowej, 2) posiadaniu co najmniej 10 % udziałów lub akcji, 3) pełnieniu funkcji członka organu nadzorczego lub zarządzającego, prokurenta, pełnomocnika, 4) pozostawaniu w związku małżeńskim, w stosunku pokrewieństwa lub powinowactwa w linii prostej, pokrewieństwa drugiego stopnia lub powinowactwa drugiego stopnia w linii bocznej lub w stosunku przysposobienia, opieki lub kurateli. data i podpis upoważnionego przedstawiciela Oferenta

7 Załącznik 2 OŚWIADCZENIE o spełnianiu warunków udziału w postępowaniu Składając Ofertę w postępowaniu o udzielenie zamówienia prowadzonym w trybie Zapytania Ofertowego na dostarczenie samic myszy z sześciu różnych szczepów oświadczam(y), że spełniam(y) warunki udziału w postępowaniu (pkt. IV) dotyczące: 1. posiadania uprawnień do wykonywania określonej działalności lub czynności, jeżeli przepisy prawa nakładają obowiązek ich posiadania, 2. posiadania wiedzy i doświadczenia, 3. dysponowania odpowiednim potencjałem technicznym oraz osobami zdolnymi do wykonania zamówienia, 4. sytuacji ekonomicznej i finansowej..... (miejscowość, data, podpis i/lub pieczęć upoważnionego Przedstawiciela Wykonawcy)